Tag Archives: one-click printer access

fixed : have direct access buttons to printers and scanner in macOS 15 Sequoia

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|Question :
I have always had so-called ‘Desktop Printer‘ and ‘Desktop Scanner‘ buttons on my Mac, so I could access both my printer(s) and scanner(s) with just one click straight from the Desktop.

How do I do that in macOS 15 Sequoia ?

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Updated Answer :
There is a better solution for this problem in this newer post :
fixed : create a Custom Desktop Shortcut for your printer, scanner (or any application)

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Answer :
There are two options to create such ‘Desktop Printer / Scanner’ direct access buttons in macOS 15 Sequoia :

1- create new buttons : this can be done in the same way it could be done in macOS 14 Sonoma, as outlined in these previous posts :
fixed : create a Desktop Printer (one click pinter access) in macOS 14 Sonoma
fixed : create a Desktop Scanner (one click scanner access) in macOS 14 Sonoma

2- copy buttons over from your other Mac : if you already had Desktop Printer Scanner buttons on your previous Mac running at least macOS 14 Sonoma, you can them over in this way :
– have your new and your old Mac running side by side and connected to the same WiFi network
– on your old Mac, create 2 new empty folders on your Desktop
– right-click on the Desktop Printer icon on your Desktop and click on Get Info in the pop-up menu
– in the Get Info window that opens, click on the icon top left and press the [CMD]+[C] to copy the icon
– then, right-click on the first empty folder and click on Get Info in the pop-up menu
– in the Get Info window that opens, click on the icon top left and press the [CMD]+[V] to paste the icon
– then, also in the Get Info window, change the name of the folder to “Desktop Printer icon” (or something alike)
– then, take similar steps for the Desktop Scanner’s icon, and you will have a folder called “Desktop Scanner icon” (or something alike) also
– then, right-click on the “Desktop Printer icon” folder and choose AirDrop from the pop-up menu to AirDrop the folder to your new Mac
– then, repeat this to also AirDrop the “Desktop Scanner icon” folder, the “Desktop Printer” (alias) button and the “Desktop Scanner” (alias) button to your new Mac
– then, on your new Mac, open the Get Info windows of both the “Desktop Printer” and the “Desktop Printer icon” side by side and copy-paste the icon from the “Desktop Printer icon” to the “Desktop Printer” (that has lost it’s custom icon in the transfer to your new Mac)
– repeat this for the Desktop Scanner, by opening the Get Info windows of both the “Desktop scanner” and the Desktop Scanner icon” side by side and copying over the icon
– now, test both the “Desktop Printer” button and the “Desktop Scanner” icon ; the Desktop Printer button should open up the Print Center app and the Desktop Scanner button should open up the Image Capture app

That’s it !

enjoy 😉

fixed : create a Desktop Printer (one-click printer access) in macOS 14 Sonoma

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Question :
Back in the good old days of MacOSX we used to have direct access to our printers using a one-click link (or ‘alias’) on the Desktop or in the Dock that was easily recognisable through a custom name and custom icon… most of the time this was referred to as the Desktop Printer feature…
But with the introduction of macOS 13 Ventura that changed, Apple decided to make everything worse and more complex… access to Printers was now hidden behind layers of multi-clicks… [click] Apple menu [click] System Settings [scroll down] Printers & Scanners [click] preferred printer [click] either Printer Queue or Options & Supplies…
And then the Print Center application will open… (where Options & Supplies can be accessed by clicking on the ‘sprocket’/’gear-wheel’ icon…)

Anyway… in macOS 13 Ventura it was still possible to create a customised link in the Dock to have some kind of Desktop Printer… but in macOS 14 Sonoma even that does no longer work… with some hocus-pocus you might be able to create a working link with a customised name, but the icon won’t be customisable, so quickly finding the correct printer isn’t easy…
Utter & unnecessary bogus… Why ???

Isn’t there any option to have a ‘good old’ Desktop Printer ?

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Updated Answer :
There is a better solution for this problem in this newer post :
fixed : create a Custom Desktop Shortcut for your printer, scanner (or any application)

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Answer :
Yes, it is still possible to get a Desktop Printer with a customised name and icon… but it’s no longer possible to get it in the Dock, you can only get it on the Desktop… and it takes some work to set it up…

Note : since macOS 14 Sonoma uses the Signed System Volume (SSV) to protect original Apple Apps from being tampered with… it is no longer possible to even customize the icon of alias to an original Apple App and put that in the Dock…

To create a Desktop Printer for an already installed printer, do this :

  • in macOS, click on the Apple-icon (top-left) in the upper menu bar
  • in the pulldown menu that appears, click on System Settings
  • in the window that opens, scroll down the menu bar on the left and click on Printers & Scanners
  • then, on the right, in the Printers chapter, click on the printer you want to create a Desktop Printer for
  • in the window that opens, click on Printer Queue and the Print Centre app will open and the Print Centre app icon (a dark grey generic printer icon) will appear in the Dock ; if you did not have it installed in the Dock previously, it will be in the ‘recent apps’ chapter of the Dock (between the ‘docked apps’ on the left and the ‘docked files, links & folders’ on the right)
  • in the Dock, CMD-click on the Print Centre app icon and a finder window will open highlighting the Print Centre app (in the Utilities folder in the Applications folder)
  • now, CTRL-click on Print Centre in the Dock
  • in the popup menu that appears, click on Make Alias
  • in the smal grey popup Finder window that appears asking for your password, typ your computer password (the password you use to unlock your Mac from sleep) and click OK
  • then, drag&drop the “Print Centre alias” that was just created and highlighted in the Finder window onto your Desktop
  • then, on your Desktop, CTRL-click on the alias named Print Centre and in the pulldown menu that appears, click on Get Info
  • in the Print Centre Info window that opens, at Name & Extension, change the name to the name of the printer you want to have the Desktop Printer for
  • then, find the custom icon you want to give to your Desktop Printer and drag&drop it onto the tiny icon top left, if it’s an .icns icon file, or copy-paste it from another Get Info window it it’s a JPG, PNG or folder icon
  • >> if you already had a custom printer icon available on this Mac before you upgraded to macOS 14 Sonoma, you might be able to find it in Finder > Go > Computer > [My Computer] > Library > Printers > Icons (or maybe in any other folder inside that same Printers folder) ; if so, it will be an .icns icon file
  • >> if you already have a custom icon for your printer, use that one
  • >> if you do not have a custom icon for your printer yet, search in Google Images for “icon [name of your printer]” and download that as a .icns icon file or as a .jpg, .jpeg or .png picture
  • now, if you don’t already have one, create a new folder on your Mac (e.g. inside your Documents folder), name it “Custom Icons” and save your custom printer icon there, as you will probably need this again for every mayor upgrade of macOS from now on…
  • now, back in the Print Centre Info window, make sure you put a checkmark at “Locked” (just above the “More Info” chapter) to make sure you do not accidentally delete the Desktop Printer
  • then, close the Print Centre Info window using the tiny red button top left
  • and in the Utilities (Finder) window that is still open, you will see the “Print Centre alias” is still there… so, CTRL-click on it, choose “Move to Bin” and type your computer password in the popup window to remove it… then close the Utilities (Finder) window
  • now you have a one-click Desktop Printer on your Desktop, just like the old days !
  • move the Desktop Printer to the most convenient place on your Desktop and you’re done…

    That’s it !
    enjoy 😉

fixed : put printing & scanning shortcuts in the Dock

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Question :

Whenever I need to scan (or sometimes even to print) anything, I need to go into System Preferences, then Printers & Scanners, then click Open Scanner…

Isn’t there a one-click solution to do this ?

Answer :

Yes there is.

Back in the days of MacOSX there used to be an option for this called “Desktop Printer” : that would put a shortcut-link of your printer on the Desktop. And you could do the same for your scanner.

——————– UPDATE ———————–

With the introduction of macOS 14 Sonoma the solution outlined in this post is no longer possible – if you are running macOS 14 Sonoma, go here for the current solutions :

fixed : create a Desktop Printer (one-click printer access) in macOS 14 Sonoma

fixed : create a Desktop Scanner (one-click scanner access) in macOS 14 Sonoma

——– if you are using macOS 13 Ventura or previous you can also use the solution below —–

Nowadays, for some reason, this option is gone, and no easy alternative is given by macOS… so you will have to create some thing yourself… the easiest way is to put both your Printer’s and your Scanner’s icon in the Dock. To do so, do this :

  • go to Apple menu (Apple-icon top-left in the top menu bar)
  • when the pulldown menu appears, select “System Preferences”
  • in the window that opens, click “Printers & Scanners”
    • if there is no such option, click on the raster-icon (top-center) first and it will appear
  • in the window that opens, click on your scanner (in the list on the left)
    • if your scanner is not yet in the list, add it first by clicking the Plus-icon at the bottom and following the on-screen instructions
  • now your scanner opens in the main part of the screen (on the right)
  • click the “Open scanner” button
  • now, the Scanner-window will open, and the scanner’s icon will appear in the Dock
  • CTRL-click (right mouse button) on the Scanner’s icon in the Dock
  • from the popup-menu, select “Options”, then “Keep in Dock”
  • now, the scanner’s icon will be moved to the left and it will stay in the Dock even after you close the scanner software
  • so, next time you want to scan anything, just click on the scanner’s icon in the Dock to open the scanner software

    That’s it !

Note : creating a direct link icon in the Dock for your printer can be done in the same way

enjoy 😉