fixed : put printing & scanning shortcuts in the Dock

Question :

Whenever I need to scan (or sometimes even to print) anything, I need to go into System Preferences, then Printers & Scanners, then click Open Scanner…

Isn’t there a one-click solution to do this ?

Answer :

Yes there is.

Back in the days of MacOSX there used to be an option for this called “Desktop Printer” : that would put a shortcut-link of your printer on the Desktop. And you could do the same for your scanner.

Nowadays, for some reason, this option is gone, and no easy alternative is given by macOS… so you will have to create some thing yourself… the easiest way is to put both your Printer’s and your Scanner’s icon in the Dock. To do so, do this :

  • go to Apple menu (Apple-icon top-left in the top menu bar)
  • when the pulldown menu appears, select “System Preferences”
  • in the window that opens, click “Printers & Scanners”
    • if there is no such option, click on the raster-icon (top-center) first and it will appear
  • in the window that opens, click on your scanner (in the list on the left)
    • if your scanner is not yet in the list, add it first by clicking the Plus-icon at the bottom and following the on-screen instructions
  • now your scanner opens in the main part of the screen (on the right)
  • click the “Open scanner” button
  • now, the Scanner-window will open, and the scanner’s icon will appear in the Dock
  • CTRL-click (right mouse button) on the Scanner’s icon in the Dock
  • from the popup-menu, select “Options”, then “Keep in Dock”
  • now, the scanner’s icon will be moved to the left and it will stay in the Dock even after you close the scanner software
  • so, next time you want to scan anything, just click on the scanner’s icon in the Dock to open the scanner software

    That’s it !

Note : creating a direct link icon in the Dock for your printer can be done in the same way

enjoy 😉

fixed : “Scanner reported an error” when starting scanner

Question :

My Canon CanoScan 5600F is scanning great, even after all those years. The only problem I’m encountering with my new Mac is that I get a “Scanner reported an error” message when I try to start it from the shortlink (alias) I have in my Dock.

The exact error message is : “Scanner reported an error Cannot communicate with scanner for these reasons: – Scanner is turned off. – USB cable is disconnected. Please check and try again.” But the USB cable is connected properly and the scanner is turned on, so that can’t be the problem.

What can I do to fix this ?

Answer :

This problem was introduced some years ago, possibly somewhere within the shift from OSX to macOS. It seems to have to to with the start-up sequence of macOS’s build-in scanning software or the scanner going into some sleep mode. The solution is simple, even though it is more of a workaround than an actual fix. So if you run into this problem, do this :

  • turn the scanner off using the ON/OFF-switch on the outside of the scanner (the physical hardware button)
  • then, click the blue OK-button in the “Scanner reported an error” window
  • then, close the “Scanner” window by clicking the red dot button top-left
  • then, open the Scanner software again…
  • now, turn the scanner back on using the ON/OFF-switch on the outside of the scanner (the physical hardware button)
  • now the scanner should load the scan preview automatically (as if you had clicked the Overview-button)
  • just make sure the scan area hasn’t been reset, so…
    • …either uncheck “Use Custom Size” and make sure “size” is “A4” (or anything suitable)
    • …or manually line out the scan area in the preview

That’s it !

enjoy 😉

fixed : get rid of Virus Infection warnings in Calendar.app

Question :
For some reason, my Calendar.app is flooding with red warning messages like “Your iPhone is infected”, “Virus detected”, “Critical Warning”, “Your iPhone is in danger” etc.

Is this true ?
Where did this come from ?
How can I get rid of these ?

Answer :

It is not a virus infection. These are not real iOS Error Messages. These are Calendar Events. You have recently clicked on some unreliable internet link that has subscribed you to an external event calendar…

To get rid of these, do this :

  • on your iPhone, open the Calendar.app
  • in the window that opens you will see your current appointments, and in the bottom-bar three buttons : “Today”, “Calendars” and “Inbox”
  • click on the “Calendars” button (bottom center)
  • in the pull-up screen that appears, you will see all Calendar-feeds that you have active
  • scroll down to the “Subscribed” chapter
  • if you have just one entry there, click on the coloured circle in front of it to remove the white checkmark
  • if you have more than one entry in the “Subscribed” chapter, click on the coloured circle in front of the top/first one to remove the white checkmark
  • then, click “Done” (top-right) to see if the error messages are gone
  • if they are, proceed – if not, redo the above step until the error messages have gone from your calendar
  • when you see that the error messages have disappeared from the regular Calendar view, click on the “Calendars” button (bottom center) again
  • then, in the pull-up screen that appears, scroll down to the “Subscribed” chapter again and click on the Info-button (encircled i-letter) that is at the right side of the name of the Calendar that you have previously unchecked (to make the error messages disappear)
  • in the “Edit Calendar” page that opens, scroll down completely and click on “Delete Calendar” (in red – completely at the bottom)
  • now, the pesky calendar subscription will be gone

That’s it !

enjoy 😉

fixed : change mail flag color in Mail.app on iPhone / iPad

Question :

I really like the ‘flag message’ option in the macOS Mail.app to quickly flag messages I have read but want to keep around to act on later. The option to differentiate the flag color makes it even more useful for me.

Still… on my iPhone and iPad I can see the flag colors I have set on Mail.app in macOS, but I can’t seem to change the flag color… I can just flag a message, but it will automatically (auto-magically ?) set the color and I can’t seem to change it…

Isn’t there any way to change the mail flag color on iOS and/or iPadOS ?

 

Answer :

Yes, there is…

But… it might not be were you would expect it…

To quickly flag a message in iOS or iPadOS, do this :

  • when going through the list of mail messages in Mail.app, select the mail message you want to flag and slide it to the left
  • now, you will see 3 options : “More” (grey), “Flag”/”Unflag” (red) and “Archive” (purple)
  • click on “Flag” and the mail message will be flagged
  • …but the flag color cannot be chosen or changed this way

An alternative way to flag a message in iOS or iPadOS is this :

  • when going through the list of mail messages in Mail.app, click&hold the mail message you want to flag
  • now the mail message will open in a new window, with a menu list below it
  • click on “Mark…” from the menu list
  • in the next menu that opens, click on “Flag” and the message will be flagged
  • …but the flag color cannot be chosen or changed this way

But… the way to also be able to choose or change the flag color in iOS or iPadOS is this :

  • when going through the list of mail messages in Mail.app, select the mail message you want to flag and slide it to the left
  • now, you will see 3 options : “More” (grey), “Flag”/”Unflag” (red) and “Archive” (purple)
  • click on “More” ( do NOT click on “Flag” here ) and a pop-up menu will appear with full options
  • in the pop-up menu, click on “Flag” and you get the option to pick a flag color (or to unflag entirely)
  • note : when you choose or change a flag color, you will be returned to your inbox, but when you click “Flag” or “Unflag” here, you will stay in the pop-up menu and have to close it manually (by clicking the X-button top-right) to return to your inbox

That’s it !

enjoy 😉

 

fixed : quick slideshow of a folder of pictures

Question :
Someone sent me a bunch of photos that I need to review. I have them in a folder, but I don’t want to import them into Photos.app, Keynote or PowerPoint or even Preview.app to have a look at them and select the most important ones.

Is there any option or simple app to do this ?

 

Answer :

Yes there is, there is an option for this in macOS (and OSX) called Quick Look. In previous versions of OSX and Mac OSX the Quick Look option was visible in any Finder window as a ‘button with an eye icon on it’, in macOS it is slightly hidden in the pulldown menu that opens when you click the ‘button with a sprocket (gear) icon on it’.

There’s even a shortcut for this :

  • open a Finder window
  • open the folder with the photos in it
  • select the photos you want to review (hold the CMD-key while picking photos one-by-one, hold the SHIFT-key to select multiple photos in a row, or press the CMD + A key combo to select all photos)
  • then press the SPACEBAR to view all selected photos as a slideshow
  • or press the ALT + SPACE key combo to view all selected photos as a full screen slideshow
  • note : the file names are shown with each photo, so if you need to review and select photos you will know which photos you have chosen

That’s it.

enjoy 😉

 

 

fixed : “the file couldn’t be opened because you don’t have permission to view it“ error in Preview.app when trying to open a JPG-file

Question :

I am trying to open a JPG-picture in Preview.app, but I get this error : “the file couldn’t be opened because you don’t have permission to view it“

What can I do ?

 

Answer :

It isn’t clear why you get this error message, but the way to fix it is rather simple :

  • first, Quit the Preview.app if it is open :
    • press the [CMD]+[Q] key-combo on your keyboard
  • then reopen the Preview.app
  • then Force Quit the Preview.app :
    • press the [CMD]+[ALT]+[ESC] key-combo on your keyboard
    • when the new window opens, select Preview (the app) from the scroll-list
    • then click on the Force Quit button (bottom-right)
  • then reopen the Preview.app
  • now, the JPG files should open in Preview.app without a problem

That’s it !

enjoy 😉

fixed : how to duplicate a calendar event on iPhone (or iPad)

Question :

I am used to arranging my Calendar events mainly on my Mac, because I think I have more options there tan on my iPhone and iPad. But at this moment I do not have my Mac at hand and I want to duplicate (or copy-paste) a calendar event that is already in my Calendar to another date… but there doesn’t appear to be a simple button to do so…

Is there really no way to duplicate a calendar event on an iPhone/iPad ?

 

Answer :

Yes, there is an option built into iOS/iPadOS to do so, but it’s not as straight forward as you might like :

  • open the Calendar app
  • go to the calendar event you want to duplicate (or copy-paste)
  • click on it, so the Event Details page will open
  • then click on Edit (top-right), so the Edit Event page will open
  • then click on the tiltle of your event, so the red cursor line appears
  • then click-and-hold on the title of your event again, and when you release the pop-up options will appear in black, then choose Select All
  • the title of your event will now be entirely highlighted in red, and slightly different pop-up options will appear in black, this time choose Copy
  • then click Cancel (top-left)
  • then click on the date (in red) top-left
  • in Calendar-roll page, scroll to the date where you want to place the duplicate calendar event
  • then click + (the red plus-sign top-right), so a New Event page will open
  • click-and-hold on Title (in grey), and when you release the pop-up options will appear in black, then choose Paste
  • now, the event name will be pasted, and the Location-line will be pushed downward to make way for a Suggeted Event
  • click on the Suggested Event and all the additional settings of the original event will be filled out (put differently : you now have a duplicate of the original event)
  • now, adjust all details, like date, time, calendar, alerts, etc. to your liking
  • when ready, click Add (top-right in red)

That’s it… you now have a copy-pasted (and edited) the original event !

enjoy 😉