fixed : export eMail message as EML file

Question :

I had a complaint about the amount of spam I was getting from one particular sender, so our system administrator asked me to send him samples of the eMails in EML-format so he can have a look into the eMail-headers and adjust the spam-filter.

But how do I export eMail messages as EML-files ?

 

Answer :

EML is short for eMail ; an .eml-file is the typical way for macOS (and MacOSX) to store individual eMails that are not in your mailboxes.

The easiest way to export an eMail message from Mail.app to an EML-file is to Drag&Drop :

  • in Mail.app, select the one eMail that you would like to export
  • click on the eMail and drag it out of your Mail.app onto your Desktop (simply put : “Drag&Drop”)
  • now, on your Desktop, the eMail will be automatically be saved as an EML-file
  • you can double check this by right-clicking on the eMail-file on the Desktop and choosing Get Info ; at ‘Kind:’ it will be listed as ‘Email message’, and at ‘Name & Extension:’ it will be listed with the ‘.eml’-file extension if you uncheck “Hide Extension”

Then you can share the eMail as an attachment in another eMail or put it on a USB-stick or upload it to your system administrator or whatever you like.

That’s it šŸ˜‰

enjoy !

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Beware : “Damaged message was restored” phishing scam eMail

! BEWARE !

today I got an eMail from Google Administration, stating “Damaged message was restored and re-sent to you”,

on my Mac this was immediately recognizable as a Junk-message (or rather : a Phishing Scam-message), as you can see in the picture below.

DamagedMessage-fakemail

so BEWARE ! and don’t let yourself be fooled or mislead by this eMail scam !

fixed : What to do with a winmail.dat attachment ?

Question :

I recently received an eMail that should include various attachments, but it only included one : a winmail.dat file.

When I try to open it, OSX tells me there is no app on my Mac that can handle this file.

What can I do ?

Answer :

There are various ways of solving this. (or rather : ‘handling this’, as fixing the actual cause isn’t something an end user can do)

But first, a little insight into the cause :

Long ago, when eMails were still text-only without layout and attachments were added as plain files, a lot of eMail-client makers wanted to improve their user experience and provide their users a layout-option for eMails. Microsoft then developed TNEF as a protocol for communication between their Outlook eMail-clients. But TNEF never made it into an eMail-communication industry standard. HTML (the web-layout protocol) was adopted as the industry-wide standard. MS Outlook never fully adopted regular HTML as it’s eMail-layout protocol. So, even though Outlook calls them HTML-eMail, they are actually being sent as TNEF-eMail, which is HTML-ish, but still MS Outlook-only…

Sometimes (in the chain of eMail-servers involved in eMail-communication) the sender’s Outlook-app (or MS Exchange client) sends out a TNEF-eMail, not a regular HTML-eMail. All receivers of the eMail that use Outlook (or MS Exchange) will not detect any irregularity, but any recipient who’s not using Outlook as their eMail-client will receive itĀ as a text-eMail with only one attachment : a winmail.dat file.

So… this is not a Mac-problem, it isn’t even a problem for all non-Outlook users, it is just that the only way to prevent this from happening to you, is to use MS Outlook…

…but for most non-Outlook users, using Outlook is not an option…

Anyway… the solution …or rather the various options for solving this, as either the sender can prevent this from happening, or the recipient can find ways to open the windmill.dat file anyway :

Microsoft provides 2Ā optionsĀ for the sender who wants to prevent this :

1. set Outlook to only send ‘Plain Text’-eMail to any future recipient :

in Outlook, choose “File” (or “Tools”), then “Options”, then “Mail” (or “Mail Format”), and then in “Compose in this message format”, choose “Plain Text”, then click “OK”

2. set Outlook to only send ‘Plain Text’-eMail to this specific recipient :

in Outlook’s Address Book, double-click on the recipient’s eMail-address, then in the “SMTP – Address” field choose delete (un-click) the check-mark at “Always Send To This Recipient iIn Microsoft Exchange Rich-Text Format”, then click “OK”

More info can be found on Microsoft’s website :

http://support.microsoft.com/kb/290809

Even though prevention is the better option, there are alternatives : if you are a recipient using OSX, you can find variousĀ apps to unpack winmail.dat files in the Mac App Store. Too bad, there are no free apps for this in the App Store, but there is a FREEĀ one available here :

TNEF’s Enough

If you prefer an automatically updated app from the Mac App Store, and don’t mind paying for it, consider this one, which will unpack faster and has a more comprehensive and visually nicer interface :

Winmail Extractor

If you also need a winmail.dat unpacker-app for your iPhone and/or iPad, you can consider this one :

Klammer for iOS & OSX

There areĀ FREE servicesĀ available online also, that will convert your windmill.dat for you instantly. Just keep in mind that by using them, you are enabling these services to view the contents of your eMail and it’s attachments, so you are willingly giving up your privacy in suing them. An example :

winmail-dat.com

But, again : even the windmill-dat.com service itself advices you to preferĀ a dedicated (offline) winmail.dat conversion app (on your Mac) overĀ the use of their service.

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fixed : how to stop Safari’s autocorrect when I typ my eMail-address ?

Question :

Recently I have encountered some extremely frustrating behavior of Safari :

whenever I need to typ my eMail-address in any online form, Safari screws up my eMail-address even though I’m 100% sure I’ve typed correctly !

I’ve figured out that this is because the automatic spelling corrector in Safari doesn’t recognize my name when I typ it without any capitals, and then thinks I’ve made a typo (even before I have typed the @ in my eMail-address) and then instantly autocorrects it to some similar word from the dictionary…

How can I stop Safari from such idiotic and frustrating behaviorĀ ?

 

Answer :

The spelling corrector in Safari isn’t a separate spelling corrector, but it’s OSX’s system-wide spelling corrector. So the simplest option is to either shut off OSX’s built-in spelling corrector alltogether, or to learn it to recognize your eMail-address.

Here’s how to do that :

– go to the Apple-icon top-left in the main menu bar

– in the pulldown menu that appears, click onĀ “System Preferences”

– in the “System Preferences”-window that opens, click on “Keyboard” [in OSX 10.11 El_Capitan and OSX 10.10 Yosemite] or “Language & Text” [in OSX 10.8 Mountain Lion and MacOSX 10.6 Snow Leopard] (for other versions of OSX and MacOSX, you might need to click onĀ one of the other icons)

– in the “Keyboard”-window (or “Language & Text”-window) that opens, click on the “Text”-tab

– then click on the “+”-button below the “Replace/With”-table

– then, at “Replace” typ the part of your eMail-address that is on the left of the @-sign (normally, that would be your name without capitals, sometimes with a dot or an underscore between your first and your last name), and at “With” typ exactly the same (so, the left part of your eMail-address)

Note : to shut of OSX’s automatic spelling corrector entirely, you could remove the checkmark in front of “Correct spelling automatically”, but I would suggest the method mentioned above as the better option

…that’s it !

enjoy šŸ˜‰

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fixed : block sender in Gmail

Question :

I would like to never receive another eMail again from some people that keep sending me spam-eMail. How can I block the senders in my Gmail ?

Answer :

In Gmail, you can’t block a sender.

However : using a filtering action and ordering filtered eMails to be trashed will have about the same effect as blocking the sender.

Here’s how to do that :

– in your webbrowser (Safari), go to www.gmail.com

– login using your Gmail-address and your Gmail-password

– when your online Gmail eMail-client opens, go to the list on the left and select the mailbox where the eMail who’s sender you want to block is located ; this can be your “Inbox”, but it can also be listed under “More…” and then inside your “Spam” or “Trash” mailbox ; if you can’t find the eMail you’re looking for, try “All Mail”

– select the eMail message itself from the list in the middle of the screen

– when the eMail message opens, click on the ‘downward facing triangle’-button (the one that’s next to the date, there star and the reply-arrow), and select “Filter messages like this”

– in the window that opens, the sender you want to block will already be pre-filled in theĀ “From”-field and allĀ other fields will be empty ; leave everything as-is, just click on “Create filter with this search” (in blue, bottom-left)

– in the next window, put a check-mark at “Delete it”, and click on the blue “Create filter”-button

…that’s it !

TIP 1 : If you have any other senders you would like to block, just repeat the above steps for each sender.

TIP 2 : if you want to block multiple senders using just one filter, put all eMail addresses in the “From”-field and separate them by a SPACE, a |-sign (vertical separator) and another SPACE

TIP 3 : in the event that you change your mind and wantĀ to un-block a sender you’ve previously blocked, just login to your online Gmail account again and click on the sprocket (a.k.a. ‘gear’) icon ; in the pop-up menu that appears, select “Settings”, then the “Filters”-tab and click “Edit” to adjust the filter or “Delete” to completely get rid off the filter

Note : any new filter will only be filtering new eMails, not the eMails that have already entered your mailboxes, so all existing mails by the blocked sender have to be manually deleted also.

Any new eMail by these senders will now be deletedĀ when it arrives, so you won’t see it in your online Gmail mailboxes, nor in Apple Mail.app on your Mac, any longer.

Enjoy !

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fixed : block senders of incoming spam eMails

Question :

I keep getting a lot of spam-eMail lately, most of the time from the same eMail-address.

Is there anything I can do to stop this ?

 

Answer :

The extend to which you can fix this, depends on the options given by your eMail-host, but bottom line it all comes down to configuring a filter.

– open Safari (or any other browser of your choice)

– go to your eMail-host’s internet page and login using your name/eMail and password

– go to the Preferences-menu and configure a filter there that checks all incoming eMails on the criteria you configure (e.g. the sender’s eMail-address) and sends all filtered-out eMails to the trash straight away (there might be a “block sender” option, but that’s not always the case)

If you manage to set a filter as outlined above, you will not get those annoying eMails on your Mac, nor on your iPad, neither on your iPhone.

Just make sure your filter doesn’t filter too broadly, as that would even ‘desired’ eMails will get placed in the trash without everĀ getting into your mailbox…

If it’s not possible to set the filter inĀ your eMail-host’s server, you will have to set a filter on any eMail-app you use on every device (so on your Mac, your iPad, your iPhone, etc.).

Setting an eMail-filter on your Mac should be done like this :

– open Apple Mail.app and select the spam eMail in your inbox

– open Mail Preferences, click on the tab “Rules”, and click “New Rule”

– that will set a new filtering-rule, which has the spammer’s eMail address already in it

– additionally configure the action that all eMail of that sender should go straight to the trash [you can includeĀ multiple spammers or sendersĀ directly or at a later time, and sometimes it is even more effective to filter based on a specific (partial) sentence from the ‘Subject Line’ or ‘Body Text’]

If you think configuring filters is too complicated, you can also decide to keep on tagging unwanted (spam) eMails as ‘Junk’. Since the Junk-mailfilter teaches itself progressively, in due time all similar eMails will be automatically filtered out and placed in the ‘Junk’-mailbox.

Good Luck !

Enjoy !

šŸ˜‰

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