fixed : export eMail message as EML file

Question :

I had a complaint about the amount of spam I was getting from one particular sender, so our system administrator asked me to send him samples of the eMails in EML-format so he can have a look into the eMail-headers and adjust the spam-filter.

But how do I export eMail messages as EML-files ?

 

Answer :

EML is short for eMail ; an .eml-file is the typical way for macOS (and MacOSX) to store individual eMails that are not in your mailboxes.

The easiest way to export an eMail message from Mail.app to an EML-file is to Drag&Drop :

  • in Mail.app, select the one eMail that you would like to export
  • click on the eMail and drag it out of your Mail.app onto your Desktop (simply put : “Drag&Drop”)
  • now, on your Desktop, the eMail will be automatically be saved as an EML-file
  • you can double check this by right-clicking on the eMail-file on the Desktop and choosing Get Info ; at ‘Kind:’ it will be listed as ‘Email message’, and at ‘Name & Extension:’ it will be listed with the ‘.eml’-file extension if you uncheck “Hide Extension”

Then you can share the eMail as an attachment in another eMail or put it on a USB-stick or upload it to your system administrator or whatever you like.

That’s it 😉

enjoy !

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Beware : “Damaged message was restored” phishing scam eMail

! BEWARE !

today I got an eMail from Google Administration, stating “Damaged message was restored and re-sent to you”,

on my Mac this was immediately recognizable as a Junk-message (or rather : a Phishing Scam-message), as you can see in the picture below.

DamagedMessage-fakemail

so BEWARE ! and don’t let yourself be fooled or mislead by this eMail scam !

fixed : block sender in Gmail

Question :

I would like to never receive another eMail again from some people that keep sending me spam-eMail. How can I block the senders in my Gmail ?

Answer :

In Gmail, you can’t block a sender.

However : using a filtering action and ordering filtered eMails to be trashed will have about the same effect as blocking the sender.

Here’s how to do that :

– in your webbrowser (Safari), go to www.gmail.com

– login using your Gmail-address and your Gmail-password

– when your online Gmail eMail-client opens, go to the list on the left and select the mailbox where the eMail who’s sender you want to block is located ; this can be your “Inbox”, but it can also be listed under “More…” and then inside your “Spam” or “Trash” mailbox ; if you can’t find the eMail you’re looking for, try “All Mail”

– select the eMail message itself from the list in the middle of the screen

– when the eMail message opens, click on the ‘downward facing triangle’-button (the one that’s next to the date, there star and the reply-arrow), and select “Filter messages like this”

– in the window that opens, the sender you want to block will already be pre-filled in the “From”-field and all other fields will be empty ; leave everything as-is, just click on “Create filter with this search” (in blue, bottom-left)

– in the next window, put a check-mark at “Delete it”, and click on the blue “Create filter”-button

…that’s it !

TIP 1 : If you have any other senders you would like to block, just repeat the above steps for each sender.

TIP 2 : if you want to block multiple senders using just one filter, put all eMail addresses in the “From”-field and separate them by a SPACE, a |-sign (vertical separator) and another SPACE

TIP 3 : in the event that you change your mind and want to un-block a sender you’ve previously blocked, just login to your online Gmail account again and click on the sprocket (a.k.a. ‘gear’) icon ; in the pop-up menu that appears, select “Settings”, then the “Filters”-tab and click “Edit” to adjust the filter or “Delete” to completely get rid off the filter

Note : any new filter will only be filtering new eMails, not the eMails that have already entered your mailboxes, so all existing mails by the blocked sender have to be manually deleted also.

Any new eMail by these senders will now be deleted when it arrives, so you won’t see it in your online Gmail mailboxes, nor in Apple Mail.app on your Mac, any longer.

Enjoy !

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fixed : block senders of incoming spam eMails

Question :

I keep getting a lot of spam-eMail lately, most of the time from the same eMail-address.

Is there anything I can do to stop this ?

 

Answer :

The extend to which you can fix this, depends on the options given by your eMail-host, but bottom line it all comes down to configuring a filter.

– open Safari (or any other browser of your choice)

– go to your eMail-host’s internet page and login using your name/eMail and password

– go to the Preferences-menu and configure a filter there that checks all incoming eMails on the criteria you configure (e.g. the sender’s eMail-address) and sends all filtered-out eMails to the trash straight away (there might be a “block sender” option, but that’s not always the case)

If you manage to set a filter as outlined above, you will not get those annoying eMails on your Mac, nor on your iPad, neither on your iPhone.

Just make sure your filter doesn’t filter too broadly, as that would even ‘desired’ eMails will get placed in the trash without ever getting into your mailbox…

If it’s not possible to set the filter in your eMail-host’s server, you will have to set a filter on any eMail-app you use on every device (so on your Mac, your iPad, your iPhone, etc.).

Setting an eMail-filter on your Mac should be done like this :

– open Apple Mail.app and select the spam eMail in your inbox

– open Mail Preferences, click on the tab “Rules”, and click “New Rule”

– that will set a new filtering-rule, which has the spammer’s eMail address already in it

– additionally configure the action that all eMail of that sender should go straight to the trash [you can include multiple spammers or senders directly or at a later time, and sometimes it is even more effective to filter based on a specific (partial) sentence from the ‘Subject Line’ or ‘Body Text’]

If you think configuring filters is too complicated, you can also decide to keep on tagging unwanted (spam) eMails as ‘Junk’. Since the Junk-mailfilter teaches itself progressively, in due time all similar eMails will be automatically filtered out and placed in the ‘Junk’-mailbox.

Good Luck !

Enjoy !

😉

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Beware : Home Video Library phishing scam eMail

! BEWARE !

today I got an eMail from Home Video Library, stating “Your video is successfully published”,

on my Mac this was immediately recognizable as a Junk-message (or rather : a Phishing Scam-message), as you can see in the picture below, but on my iPhone that wasn’t so easy to figure out… it was mainly the fact that I haven’t used Picasa in ages that made all alert bells ring in this case… and the fact that I’ve never heard of a company or service called Home Video Library raised more suspiciousness…homevideolibrary_scam…so BEWARE !

Note : this scam eMail comes in various versions, there are similar ones pretending to be from Picasa Library. More info on that can be found here.

fixed : set IMAP eMail for Hotmail.com, Live.com and Outlook.com in MacOSX Mail.app

Question :

I’ve always though it was extremely annoying that Microsoft only allowed POP eMail for Hotmail.com for MacOSX, but I kept my Hotmail-account alive for al these years since I actually liked it, even after I switched to Mac…

Recently I heard that Microsoft is finally allowing IMAP access to Hotmail.com eMail, but I can’t figure out how to set it up on my Mac…

Can you please help ?

Answer :

Yes, you’re correct : IMAP eMail has finally come to Hotmail.com, Live.com and Outlook.com eMail.

Setting it up in MacOSX is not as straight forward as one might have hoped however…

The tricky part is that MacOSX will automatically set-up a POP-account if you are setting up a new account in Mail.app using a Hotmail.com, Live.com or Outlook.com eMail-address.

note : instructions for setting-up Hotmail/Live/Outlook-eMail on iPhone/iPad can be found here.

That being said…

If you follow these steps, you will be able to succeed anyway :

( if you are on OSX 10.9 Mavericks, read this first )

1- in OSX Mail.app, go to Preferences, then to Accounts and (if you have one) select your current POP-setup for Hotmail/Live/Outlook from the list, then go to the Account Information tab, and there un-check the “Enable this account” option

2- then use the Plus-button (bottom left) to add a new account

3- in the pulldown-window “Add Account” that appears, fill in your Full Name, type a fake eMail address ( e.g. nobody@blabla.com ) and leave the Password blank, then click on Create

4- in the next window, set the Account Type to “Exchange IMAP” (only if you don’t have that option choose “IMAP”) and use the following info, depending on what eMail-address you have :

for Hotmail.com-eMail, use :

Description : Hotmail IMAP ( or if you perfer your eMail-address, make sure to add “IMAP” or something like that to it, else it will conflict with your previously set-up Hotmail POP )

Incoming Mail Server : imap-mail.outlook.com [ will automatically select Port 993 ]

User Name : username@hotmail.com [ replace “username” by your own username ]

Password : ••••• [ your Hotmail-password ]

Outlook Web Access Server : m.hotmail.com

for Live.com-eMail, use :

Description : Live.com IMAP ( or if you perfer your eMail-address, make sure to add “IMAP” or something like that to it, else it will conflict with your previously set-up Live.com POP )

Incoming Mail Server : imap-mail.outlook.com [ will automatically select Port 993 ]

User Name : username@live.com [ replace “username” by your own username ]

Password : ••••• [ your Live.com-password ]

Outlook Web Access Server : m.live.com

for Outlook.com-eMail, use :

Description : Outlook IMAP ( or if you perfer your eMail-address, make sure to add “IMAP” or something like that to it, else it will conflict with your previously set-up Live.com POP )

Incoming Mail Server : imap-mail.outlook.com [ will automatically select Port 993 ]

User Name : username@outlook.com [ replace “username” by your own username ]

Password : ••••• [ your Outlook.com-password ]

Outlook Web Access Server : m.outlook.com

5- then click “Continue”, and if you get an error-message, just click “Continue” again

6- in the next window put a check-mark in front of “Use SSL”, set Authentication to “Password” and click “Continue” again

7- in the next window, use these settings :

for Hotmail.com-eMail, use :

Description : Hotmail SMTP ( or anything you like )

Outgoing Mail Server : smtp.live.com [ will automatically select Port 25 or Port 465 ]

you can check “Use only this server”, but it’s not obligatory

do check “Use Authentication”

User Name : username@hotmail.com [ replace “username” by your own username ]

Password : ••••• [ your Hotmail.com-password ]

for Live.com-eMail, use :

Description : Live.com SMTP ( or anything you like )

Outgoing Mail Server : smtp.live.com [ will automatically select Port 25 or Port 465 ]

you can check “Use only this server”, but it’s not obligatory

do check “Use Authentication”

User Name : username@live.com [ replace “username” by your own username ]

Password : ••••• [ your Live.com-password ]

for Outlook.com-eMail, use :

Description : Outlook SMTP ( or anything you like )

Outgoing Mail Server : smtp-mail.outlook.com [ will automatically select Port 587 ]

you can check “Use only this server, but it’s not obligatory

do check “Use Authentication”

User Name : username@outlook.com [ replace “username” by your own username ]

Password : ••••• [ your Outlook.com-password ]

8- then click “Continue” and if you get an error message, just click “Continue” again

9- in the next window, put a check-mark at “Use SSL”, select Authentication “Password” ( or “External (TSL client Certificate)” if you happen to have that ), and click “Continue”

10- in the next window, put a check-mark at “Take account online” and click on “Create”

11- then, back in Mail.app’s Prefecences, under Accounts, select your newly created eMail-account and click on the “Account Information”-tab and re-type your correct eMail-address in “Email Address:” (replacing the nobody@blabla.com you had originally entered) and check if all settings are as they need to be according to the above

12- then exit the Mail.app Prefecences (click the red button upper left) and click “Save” when the “Save changes” pulldown window appears

13- now, back in Mail.app itself (if you do not see the normal Mail window, go to File –> New Viewer Window), you will see the new Hotmail/Live/Outlook account has appeared, and it is looking for your old & new eMails on the Hotmail/Live/Outlook-mail servers

…most people will have lots of old eMails to import, so this might take some time (don’t be surprised if this takes 15, 20 or maybe even 30 minutes…)

14- if the import of the old & new eMails from the Hotmail/Live/Outlook-mail servers is complete, they will appear in the Inbox window and you’re done…

Congratulations !

…if you do not see your old & new eMails appearing, but you do see an “Unread eMails”-number next to the name of the Hotmail/Live/Outlook-inbox in the listing on the left, you have run into a bug in Mail.app that was only recently solved in OSX 10.8.5

to manually solve this problem, quit Mail.app, open Disk Utility (from the Applications –> Utilities folder), run “Repair Disk Permissions” on your Hard Drive’s main partition and when that’s finished, re-open Mail.app and all should be solved

Enjoy !

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