fixed : change mail flag color in Mail.app on iPhone / iPad

Question :

I really like the ‘flag message’ option in the macOS Mail.app to quickly flag messages I have read but want to keep around to act on later. The option to differentiate the flag color makes it even more useful for me.

Still… on my iPhone and iPad I can see the flag colors I have set on Mail.app in macOS, but I can’t seem to change the flag color… I can just flag a message, but it will automatically (auto-magically ?) set the color and I can’t seem to change it…

Isn’t there any way to change the mail flag color on iOS and/or iPadOS ?

 

Answer :

Yes, there is…

But… it might not be were you would expect it…

To quickly flag a message in iOS or iPadOS, do this :

  • when going through the list of mail messages in Mail.app, select the mail message you want to flag and slide it to the left
  • now, you will see 3 options : “More” (grey), “Flag”/”Unflag” (red) and “Archive” (purple)
  • click on “Flag” and the mail message will be flagged
  • …but the flag color cannot be chosen or changed this way

An alternative way to flag a message in iOS or iPadOS is this :

  • when going through the list of mail messages in Mail.app, click&hold the mail message you want to flag
  • now the mail message will open in a new window, with a menu list below it
  • click on “Mark…” from the menu list
  • in the next menu that opens, click on “Flag” and the message will be flagged
  • …but the flag color cannot be chosen or changed this way

But… the way to also be able to choose or change the flag color in iOS or iPadOS is this :

  • when going through the list of mail messages in Mail.app, select the mail message you want to flag and slide it to the left
  • now, you will see 3 options : “More” (grey), “Flag”/”Unflag” (red) and “Archive” (purple)
  • click on “More” ( do NOT click on “Flag” here ) and a pop-up menu will appear with full options
  • in the pop-up menu, click on “Flag” and you get the option to pick a flag color (or to unflag entirely)
  • note : when you choose or change a flag color, you will be returned to your inbox, but when you click “Flag” or “Unflag” here, you will stay in the pop-up menu and have to close it manually (by clicking the X-button top-right) to return to your inbox

That’s it !

enjoy 😉

 

fixed : compress video for WhatsApp (or eMail)

Question :

I would like to send a small piece of a video I just shot at a birthday party to a group of friends on WhatsApp, but it’s too big to upload.

How can I compress it for easy viewing on Whatsapp ?

 

Answer :

If you have shot the video on your iPhone you can send it right away, and iOS will do the compression for you.

However, if you already have the video on your Mac and you want to compress it before you send it using WhatsApp Desktop (for macOS), do this :

  • make sure you trim down the length of the video to a clip that only includes the most relevant part of the video
    • you can do this in QuickTime Player (included in macOS for FREE)
  • use Smart Converter (FREE from Mac AppStore) and choose ‘for iPhone or iPod’, then click ‘Convert’ to convert
    • this will convert to an .mp4 video with 1280×720 resolution at 30 frames per second and AAC sound (file size ca. 10MB per 10 seconds)
  • use Handbrake (FREE from handbrake.fr) and choose ‘Presets’ > ‘Gmail Large 3 minutes 720p30’, then click ‘Start’ to convert
    • this will convert to an .mp4 video with 1280×720 resolution at 30 frames per second and AAC sound (file size ca. 2MB per 10 seconds)

Note : even though the frame rate and screen size are the same, the ‘Gmail’-ready file will be much smaller than the ‘iPhone’-ready file, even though (or rather ‘because’) this comes with the downside that quick-moving objects will blur in the ‘Gmail’-ready video (compared to the ‘iPhone’-ready video that hardly has any blur and is similar in size and quality to the ‘Fast 720p30’ preset in Handbrake) 

That’s it !

enjoy 😉

fixed : export eMail message as EML file

Question :

I had a complaint about the amount of spam I was getting from one particular sender, so our system administrator asked me to send him samples of the eMails in EML-format so he can have a look into the eMail-headers and adjust the spam-filter.

But how do I export eMail messages as EML-files ?

 

Answer :

EML is short for eMail ; an .eml-file is the typical way for macOS (and MacOSX) to store individual eMails that are not in your mailboxes.

The easiest way to export an eMail message from Mail.app to an EML-file is to Drag&Drop :

  • in Mail.app, select the one eMail that you would like to export
  • click on the eMail and drag it out of your Mail.app onto your Desktop (simply put : “Drag&Drop”)
  • now, on your Desktop, the eMail will be automatically be saved as an EML-file
  • you can double check this by right-clicking on the eMail-file on the Desktop and choosing Get Info ; at ‘Kind:’ it will be listed as ‘Email message’, and at ‘Name & Extension:’ it will be listed with the ‘.eml’-file extension if you uncheck “Hide Extension”

Then you can share the eMail as an attachment in another eMail or put it on a USB-stick or upload it to your system administrator or whatever you like.

That’s it 😉

enjoy !

BEWARE ! : “Damaged message was restored” phishing scam eMail

! BEWARE !

today I got an eMail from Google Administration, stating “Damaged message was restored and re-sent to you”,

on my Mac this was immediately recognizable as a Junk-message (or rather : a Phishing Scam-message), as you can see in the picture below.

DamagedMessage-fakemail

so BEWARE ! and don’t let yourself be fooled or mislead by this eMail scam !

fixed : block sender in Gmail

Question :

I would like to never receive another eMail again from some people that keep sending me spam-eMail. How can I block the senders in my Gmail ?

Answer :

In Gmail, you can’t block a sender.

However : using a filtering action and ordering filtered eMails to be trashed will have about the same effect as blocking the sender.

Here’s how to do that :

– in your webbrowser (Safari), go to www.gmail.com

– login using your Gmail-address and your Gmail-password

– when your online Gmail eMail-client opens, go to the list on the left and select the mailbox where the eMail who’s sender you want to block is located ; this can be your “Inbox”, but it can also be listed under “More…” and then inside your “Spam” or “Trash” mailbox ; if you can’t find the eMail you’re looking for, try “All Mail”

– select the eMail message itself from the list in the middle of the screen

– when the eMail message opens, click on the ‘downward facing triangle’-button (the one that’s next to the date, there star and the reply-arrow), and select “Filter messages like this”

– in the window that opens, the sender you want to block will already be pre-filled in the “From”-field and all other fields will be empty ; leave everything as-is, just click on “Create filter with this search” (in blue, bottom-left)

– in the next window, put a check-mark at “Delete it”, and click on the blue “Create filter”-button

…that’s it !

TIP 1 : If you have any other senders you would like to block, just repeat the above steps for each sender.

TIP 2 : if you want to block multiple senders using just one filter, put all eMail addresses in the “From”-field and separate them by a SPACE, a |-sign (vertical separator) and another SPACE

TIP 3 : in the event that you change your mind and want to un-block a sender you’ve previously blocked, just login to your online Gmail account again and click on the sprocket (a.k.a. ‘gear’) icon ; in the pop-up menu that appears, select “Settings”, then the “Filters”-tab and click “Edit” to adjust the filter or “Delete” to completely get rid off the filter

Note : any new filter will only be filtering new eMails, not the eMails that have already entered your mailboxes, so all existing mails by the blocked sender have to be manually deleted also.

Any new eMail by these senders will now be deleted when it arrives, so you won’t see it in your online Gmail mailboxes, nor in Apple Mail.app on your Mac, any longer.

Enjoy !

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