Tag Archives: attachment

fixed : can I attach an edited online document (downloadable PDF) directly into an eMail ?

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Question :
I am witing an eMail to a service desk to get help on a product and I want to show them which part is broken in a drawing. I found an online document (a downloadable PDF) in which I can easily draw a circle arround the defective part. Do I just need to download the PDF onto my Mac, then draw the circle on it in Photoshop (or something) and then attach it to the eMail I am writing…

Or is there a faster way to do this ?


Answer :
The option you are describing is okay, but it can be done easier. So without having to save the PDF to your Mac first. To do so. do this :

– open Mail.app on your Mac and write the eMail
– then open Safari.app on your Mac and find the webpage with the online PDF that you would like to include in your eMail
– then in Safari.app, right/option-click on the document in your browser window and choose “Open with Preview” from the pop-up list and the PDF web page will be opened in Preview.app
– then, in Preview.app, click on the Markup-button (the icon of a circle with a tip of a pencil in it, in the menu bar of the picture preview window) to see the editing tools
– then, in Preview.app, draw the circle in the color you need onto the PDF
– when done, click on the Share-button (the icon of a square with an upward pointing arrow in it, in the menu bar of the [picture preview window)
– from the pull-down menu that appears, choose “Mail”
– now a new (nearly empty) eMail will open in Mail.app with just the (edited) PDF in it
– now click&hold on the PDF file and drag&drop it from the nearly-empty eMail into the eMail that you want to send out
– then, with the edited PDF attached, send out the eMail

That’s it !
enjoy πŸ˜‰

Note : if you want to double check that it is actually the edited version that you are about to send out, just click on the PDF file in the ready-to-send eMail and you will see that the edited version of the PDF is opened in Preview.app

fixed : export eMail message as EML file

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Question :

I had a complaint about the amount of spam I was getting from one particular sender, so our system administrator asked me to send him samples of the eMails in EML-format so he can have a look into the eMail-headers and adjust the spam-filter.

But how do I export eMail messages as EML-files ?

 

Answer :

EML is short for eMail ; an .eml-file is the typical way for macOS (and MacOSX) to store individual eMails that are not in your mailboxes.

The easiest way to export an eMail message from Mail.app to an EML-file is to Drag&Drop :

  • in Mail.app, select the one eMail that you would like to export
  • click on the eMail and drag it out of your Mail.app onto your Desktop (simply put : “Drag&Drop”)
  • now, on your Desktop, the eMail will be automatically be saved as an EML-file
  • you can double check this by right-clicking on the eMail-file on the Desktop and choosing Get Info ; at ‘Kind:’ it will be listed as ‘Email message’, and at ‘Name & Extension:’ it will be listed with the ‘.eml’-file extension if you uncheck “Hide Extension”

Then you can share the eMail as an attachment in another eMail or put it on a USB-stick or upload it to your system administrator or whatever you like.

That’s it πŸ˜‰

enjoy !