Tag Archives: Google Docs

fixed : download an (embedded) online presentation from Google Docs

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Question :
I was given a link to an online presentation, and when I opend it it turned out to be a presentation that was hosted in Google Docs that I could view and scroll through, which is great. But I would like to keep it for future reference, and even though I could just bookmark the URL, I would prefer to download the presentation to make sure I can still access it when I’m offline.

Is there any way to download this presentation ?


Answer :
Yes, there is.
And it is even quite simple. Just do this :
– open the link to the online presentation in your (Safari) webbrowser
– click on the generic “docs.google.com” URL to reveal the entire URL
– the entire URL will look like this :
https://docs.google.com/presentation/d/xxxxxxxxxxxxxxxx/yyyyyyyyyyy
where the part represented by xxxxxxxxxxxxxxxx is the File ID code
and the part represented by yyyyyyyyyyy is the code needed to correctly display the file
in your browser
– copy entire URL ( by using the [CMD] + [C] key combo )
– open a new tab page in your browser ( by using the [CMD] + [T] key combo )
– paste the entire URL in that new tab page (by using the [CMD] + [V] key combo )
– now edit the entire URL by deleting the yyyyyyyyyyy part
– if you want to download the presentation as a PDF, alter the URL to :
https://docs.google.com/presentation/d/xxxxxxxxxxxxxxxx/export/pdf
– or, if you want to download the presentation as a PowerPoint file, alter the URL to :
https://docs.google.com/presentation/d/xxxxxxxxxxxxxxxx/export/pptx
– then press the [ENTER] key on your keyboard
– when a popup window appears asking you if you a re sure you want to download the presentation, click OK
– now, the presentation will be downloaded into your Download folder

That’s it !

enjoy πŸ˜‰

fix : send iOS Pages document as Word document from iPad

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Question :

I have MS Office running on my Mac, but it’s not Office 365, so on my iPad I can’t unlock all editing features of Word, PowerPoint and Excel for iOS …so I only have the option to open, view and read Word documents, PowerPoint presentations and Excel sheets.

At this moment, I only have my iPad available and not my Mac. Is there any way to quickly do a little editing on a Word document on my iPad, even though I don’t have Office 365 ?

 

Answer :

There are several options to do so. You could use Google Docs or Office 700 (an OpenOffice version for iOS), but you probably have Apple Pages already installed on your iPad, so that is most likely the quickest solution :

  • open Pages.app on your iPad
  • under “Locations” find the Word document you want to edit
  • you will see that the Word document is opened as if it were a Pages document
  • now edit it as you wish
  • when finished, click on the button top-right (the button that looks like a circle with three dots in it)
  • in the menu that appears on the right, click on “Export”
  • in the pulldown menu that appears, click on “Word”
  • in the popup window, click on “Save to Files”
  • in the next window, select a location to save the Word document, then click “Save”

That’s it !

enjoy πŸ˜‰

fixed : need to close Google Doc to prevent further adjustments

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Question :

We have been working on an online Google Doc with several people and since we have reached the final version, I want to prevent anyone from making adjustments to the final version.

How do I do that ?

 

Answer :

If you want to close a Google Doc (or Google Sheet or Google Slide) to prevent additional editing, you should change the sharing setting of the Google Doc (or Google Sheet or Google Slide). Here’s how to :

  • go to http://docs.google.com and login
  • find the Google Doc (or Google Sheet or Google Slide) that you want to close ; select it from the list of documents
  • open the document
  • click the SHARE-button (the blue button, top-right)
  • then adjust the sharing from “anyone with the link can edit” to “anyone with the link can view” (or “anyone with a link can comment” if you still want people to be able to comment without actually editing the document)
  • Note : if you click the white Advanced-button, you will also get the options to “Prevent editors from changing access and adding new people” or “Disable options to download, print, and copy for commenters and viewers”
  • then, click the blue Done-button to fix your new sharing-setting
  • to check if your document’s sharing-setting is correct, hover your mouse-pointer over the blue SHARE-button and you will see the current sharing-setting

…that’s it !

enjoy πŸ˜‰