Tag Archives: MS Word

fixed : can’t find Word-document I recently saved

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Question :

I have some Word-documents that I am working on and now I can’t find one of them any longer… I’ve searched on my Mac, but I can’t find the file I’m looking for… I was almost certain I had saved it, but I must have overwritten it or saved it under a different name or something since I can’t find it any longer… I’ve been on this for about an hour and I’m completely stressed out since I’m afraid the file is gone forever and I need to completely redo it…

Do you have any suggestion that might help ?


Answer :
This is not a definite solution for anyone who has as lost Word-document, but it’s an ultimate ‘stress saver’ (a.k.a. ‘life saver’) for anyone who is used to saving Word-documents on his/her Mac :

If you do a quick save of a document in MS Office nowadays — be it a Word .docx, a PowerPoint .pptx or an Excel .xlsx — Office defaults you to saving it on your OneDrive, even if you never use your OneDrive…

So, here’s how to check if your ‘lost’ Word-document was ‘accidentally’ saved to your OneDrive ( note : this solution is nearly identical for PowerPoint & Excel ) :

  • do not close MS Word if you have lost a Word-document ; the chances of still being able to recover the Word-document are extremely decreased if you close of re-open MS Word since that partially wipes the temporal memory…
  • with MS Word still open, go to “File” in the top menu bar
  • in the pulldown menu that appears, click on “Open Recent”
  • in the nested pulldown menu that appears, click on “More”
  • in the “Microsoft Word” titled window that appears, scroll down the list of recently opened and/or edited documents to find your ‘lost’ file
  • if you have any idea of the last date you have worked on the ‘lost’ file, quickly scroll down to that date
  • when you find the ‘lost’ file in this list, see that ‘OneDrive’ is listed as the saved location, then click on the file name and the document will open
    (if you can’t find it in this list, not all is lost, but you will have to search the ‘recovered files’ first ; this post will hopefully help you on that)
  • when the document is open on your screen, scroll through it to check if actually is the ‘lost’ file and the correct/recent version of it
  • if so, go to “File” in the top menu bar
  • in the pulldown menu that appears, click on “Save as” or “Save a Copy”
  • in the window that opens, make sure you select a location on your Mac to save the document to, then click “Save”
  • that’s it… you now have your ‘lost’ document back and saved to your Mac

enjoy πŸ˜‰

fixed : How to split up an existing table in a Word document

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Question :
I have received a Word document from someone else and it has a large table in it that spreads over multiple pages. But the table consists of various chapters, so it would be more logical to split the table up into smaller tables. So one small table for each chapter. That would make the table’s content far easier to read and understand when reading it form paper after having it printed out.

Is there any way to split an existing table in a Word document ?

Answer :
Yes, there is… and it isn’t hard to do ; if it’s a large table spreading across multiple pages you might even want to split it both vertically and horizontally.

To split a table vertically (to divide it into an upper and a lower table) in Word 16 (from Office 365 and Office for Mac 2021 & 2019), do this :

  • open the document in Word
  • scroll down to the table you want to split
  • in the table, select the cell that should be the first (upper left) cell of the lower table after the split
  • then goto the top menu bar (the one that is fixed, not the one that is floating with the window) and select “Table” (in-between “Tools” and “Window”) and select “Split Table” from the pull-down menu that appears
  • now the table has been split vertically into an upper and a lower table

That’s it ! …and of course you can repeat this as many times as you like πŸ˜‰

To split a table horizontally (to divide it into a left and a right table) in Word 16 (from Office 365 and Office for Mac 2021 and 2019), do this :

  • open the document in Word
  • scroll down to the table you want to split
  • if the table spreads across the page from the left to the right page margin, you will need to make some separation space first, to do that do this :
  • > select the entire table and resize the width a little to the right, enough to have the space that you eventually need in-between the separated tables is on the right of the original table first (in short : squeeze the entire table a little)
  • then, make sure there is at least two empty lines (of no text) below the table (in short : put the cursor behind or directly under the table and hit the ENTER-key 2 times, to create 2 empty lines)
  • then, select all cells of the table that you want in the right table after the split ; they will turn blue
  • then, drag the upper left blue cell ; that part of the table will now start moving along with your cursor
  • drag your cursor below your table and release ; now you will have the split table that you would like on the right below the split table that you would like on the left
  • then, hover over the lower table with your cursor
  • when the drag-sign (little square with vertical and horizontal arrows inside) appears, select it and drag it
  • when the dashed outline of the lower table starts moving with your cursor, drag it to the right of the upper table and release if it’s in place
  • if it’s hard to get both tables aligned, you can use the zoom-slider in the bottom-right corner to zoom in and/or you can temporarily switch on page grid lines (not table grid lines) ; to switch on (and off) page grid lines, do this :
  • > in the top bar of the Word document window, select “Layout” so a blue line will appear under it, then in the icons bar click on “Align” (in-between “Selection Pane” and “Group”) and select “View Gridlines” from the pulldown menu

    That’s it !
    enjoy πŸ˜‰

fixed : Two-sided printing in MS Word for Mac

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Question :

I usually work in Apple’s Pages.app to do my text editing, but now someone sent me a school document that was made in MS Word. It opens just fine in Word for Mac, but when I want to print, I can’t find the “Two-sided printing” option…

How can I do Two-sided printing in Word for Mac ?

Answer :

As always, the solution is simple, you just have to know where to look and what to look for…

…anyway, here’s how-to do this in Word 16 (2021) :

Note : in older versions it is similar, but sometimes slightly different (just one of those things to know is that “Two-sided printing” is called “Duplex printing” on Windows and therefore also in older versions of MS Office for Mac…)

  • open the document in Word for Mac
  • press the [CMD] + [P] key combo on your keyboard to open the Print window ( or goto Word > File > Print )
  • click on “Copies & Pages” and choose “Layout” from the pulldown menu
  • in the Layout settings view, see that “Two-Sided” is listed, with the option to choose “Long Edge Binding” (for portrait mode documents) and “Short Edge Binding” (for landscape mode documents)
  • > note that if “Two-Sided” is not listed here, your printer doesn’t have the option to print two-sided automatically, and you will have to do the two-sided printing manually [see below]

That’s it !

If your printer can’t do two-sided printing automatically, you can do this to get two-sided printing manually :

  • open the document in Word for Mac
  • press the [CMD] + [P] key combo on your keyboard to open the Print window ( or goto Word > File > Print )
  • click on “Copies & Pages” and choose “Microsoft Word” from the pulldown menu
  • in the Microsoft Word settings view, set “Print:” to “Even pages only”
  • then go back to “Copies & Pages” and at “Pages:” set both “From:” and “To:” to 1 and click the Print button
  • when your print is ready, draw a huge arrow on the back of the printed page pointing upward like the text on the front side
  • then put the page in the printer’s feeder drawer and make sure the arrow you have drawn on it is on the upside and pointing into the printer drawer and close the printer drawer
  • then click on “Copies & Pages” and choose “Microsoft Word” from the pulldown menu
  • in the Microsoft Word settings view, set “Print:” to “Even pages only”
  • then go back to “Copies & Pages” and at “Pages:” set both “From:” and “To:” to 1 and click the Print button
  • now look at the printed page that comes out and figure out how to put the pages in after having them printed on one side (make sure you have this correct before proceeding ; if you can’t get your head around this, just redo the above steps and print a new testpage)
  • now, get ready to print the entire document :
  • press the [CMD] + [P] key combo on your keyboard to open the Print window ( or goto Word > File > Print )
  • click on “Copies & Pages” and choose “Microsoft Word” from the pulldown menu
  • in the Microsoft Word settings view, set “Print:” to “Even pages only”
  • then go back to “Copies & Pages” and at “Pages:” select “All”
  • then wait for all even pages to print
  • when done, flip over the bulk of printed paper the way you figured out to be right (using your test page as a reference) and put it back in the printing drawer
  • make sure that not only the orientation is correct, but that the first page is on top and the last page is at the bottom also
  • click on “Copies & Pages” and choose “Microsoft Word” from the pulldown menu
  • in the Microsoft Word settings view, set “Print:” to “Odd pages only”
  • then go back to “Copies & Pages” and at “Pages:” select “All”
  • then wait for all odd pages to print
  • …now check if your document is printed correctly on both sides !
  • if not… you have gotten your page flipping incorrect… too bad… you’ll have to redo from start…

That’s it !

enjoy πŸ˜‰

fixed : where is the Show Thumbnails option in Microsoft Word for Mac ?

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Question :

I am loosing track of what I’m doing in the multi-page Word document that I’m working on. It’s over 20 pages and I am referring to info I have written on various previous pages, so I keep scrolling back and forth to find the exact pieces of text I have previously written…

It would be great to have a Show Thumbnails option like I have in Pages, Preview and Acrobat Reader, but I can’t find anything similar in Word.

Is it possible to have something similar in Word ?

 

Answer :

Yes, there is a Show Thumbnails option in Word ( Word 365 / Word 16 for Mac ). It’s just that Microsoft didn’t name it Show Thumbnails and put it somewhere deep inside the menu-structure where you won’t find it if you don’t know that Microsoft calls it Navigation Pane… here’s how to activate it :

  • open Word.app
  • don’t go to the top-of-screen Word application menu bar
  • go to the menu bar of the Word Document window
  • click on the View tab
  • then put a checkmark at “Navigation Pane”

…that’s it !

enjoy πŸ˜‰

fix : send iOS Pages document as Word document from iPad

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Question :

I have MS Office running on my Mac, but it’s not Office 365, so on my iPad I can’t unlock all editing features of Word, PowerPoint and Excel for iOS …so I only have the option to open, view and read Word documents, PowerPoint presentations and Excel sheets.

At this moment, I only have my iPad available and not my Mac. Is there any way to quickly do a little editing on a Word document on my iPad, even though I don’t have Office 365 ?

 

Answer :

There are several options to do so. You could use Google Docs or Office 700 (an OpenOffice version for iOS), but you probably have Apple Pages already installed on your iPad, so that is most likely the quickest solution :

  • open Pages.app on your iPad
  • under “Locations” find the Word document you want to edit
  • you will see that the Word document is opened as if it were a Pages document
  • now edit it as you wish
  • when finished, click on the button top-right (the button that looks like a circle with three dots in it)
  • in the menu that appears on the right, click on “Export”
  • in the pulldown menu that appears, click on “Word”
  • in the popup window, click on “Save to Files”
  • in the next window, select a location to save the Word document, then click “Save”

That’s it !

enjoy πŸ˜‰

fixed : typing a spiritus asper in an Ancient Greek text on Mac or PC

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Question :

I am learning Classical Greek (a.k.a. Ancient Greek) in school, and I want to typΒ words on my computers (both Mac and PC) to improve my vocabulary.

I found I can add a Greek keyboard layout (on both my Mac and my PC) so I now am able to all Greek letters, but it turns out that this these are Modern Greek letters… these are generally the same, but Modern Greek doesn’t have any of the accents I need in Classical Greek. I especially need to be able to typΒ the ‘spiritusΒ asper’ (a.k.a. the H-sound accent) and the ‘iota subscriptum’ (a.k.a. the I-sound that can be added to e.g. an Omega).

Is there any way to ‘switch on’ typing Classical Greek on my Mac (and PC) ?

 

Answer :

To be able to typ the accents of Classical Greek, you need to enable theΒ ‘Greek Polytonic’ keyboard.

in macOS, you can activate the Greek Polytonic keyboard by doing this :

  • go to Apple-menu (Apple-icon top-left in the menu bar) –> System Preferences –> Keyboard –> Input Sources (tab)
  • on the left, your currently installed keyboard-layout(s) is/are listed
  • click on the +button just below the list of installed keyboard-layouts
  • in the window that opens, in the Search Field, typΒ “greek”
  • on the right, two keyboard-layouts will be listed : “Greek” and “Greek – Polytonic”
  • choose “Greek – Polytonic” and click the Add-button
  • then make sure there is a check-mark at “Show Input menu in menu bar”
  • then exit System Preferences
  • now, whenever you want to typΒ Ancient Greek, go to the little flag-icon top-right in the menu bar and select “Greek – Polytonic” from the dropdown list
  • and after you’re done typing Ancient Greek, go to the little black flag with the Epsilon top-right in the menu bar and select your regular keyboard layout from the dropdown list

in Windows 10, you can activate the Greek Polytonic keyboard by doing this :

  • go to the Start Button bottom-left and typΒ “region and language” in the search field, then press Enter
  • in the window that opens, at Languages, click “Add a language” and typΒ “greek” in the search field
  • then, select “Greek”
  • then, at Languages, select “Greek” and click “Set as default”
  • then, at Languages, choose “Greek” and click the “Options”-button
  • now, at Keyboards, click “Add a keyboard”
  • then, choose “Greek Polytonic”
  • to simplify things, I suggest deleting other Greek keyboards from the list of activated keyboards
  • then exit
  • now you can switch between your main keyboard-layout and the Greek Polytonic keyboard-layout by pressing the {WINDOWS}+{SPACE} key-combo on your keyboard

To get the ‘spiritusΒ asper’ (a.k.a. the H-sound accent) in your Classical Greek text, typΒ this : {SHIFT}+{ ‘ }Β to get the ‘spiritus asper’, then the A/E/R/V/Y/H/I/O-key to get the Alpha/Epsilon/Rho/Omega/Upsilon/Etha/Iota/Omicron-letter you need underneath the ‘spiritus asper’.

To get the ‘iota subscriptum’ in your Classical Greek text, typ this : {SHIFT}+{ [ } (in which { [ } is the [-key on your keyboard) to get the ‘iota subscriptum’, then the V-key to get the Omega-letter you need above the ‘iota subscriptum’.

To get the ‘regular sigma’ in your Classical Greek text, typ { S }

To get the ‘word-ending sigma’ in your Classical Greek text, typ { W }

to get the ‘Greek question mark’ in your Classical Greek text, typ { Q } which will give you the ; (semi-colon) which is Classical Greek for a ? (question mark).

That’s it !

enjoy πŸ˜‰