Tag Archives: PDF

fixed : can I attach an edited online document (downloadable PDF) directly into an eMail ?

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Question :
I am witing an eMail to a service desk to get help on a product and I want to show them which part is broken in a drawing. I found an online document (a downloadable PDF) in which I can easily draw a circle arround the defective part. Do I just need to download the PDF onto my Mac, then draw the circle on it in Photoshop (or something) and then attach it to the eMail I am writing…

Or is there a faster way to do this ?


Answer :
The option you are describing is okay, but it can be done easier. So without having to save the PDF to your Mac first. To do so. do this :

– open Mail.app on your Mac and write the eMail
– then open Safari.app on your Mac and find the webpage with the online PDF that you would like to include in your eMail
– then in Safari.app, right/option-click on the document in your browser window and choose “Open with Preview” from the pop-up list and the PDF web page will be opened in Preview.app
– then, in Preview.app, click on the Markup-button (the icon of a circle with a tip of a pencil in it, in the menu bar of the picture preview window) to see the editing tools
– then, in Preview.app, draw the circle in the color you need onto the PDF
– when done, click on the Share-button (the icon of a square with an upward pointing arrow in it, in the menu bar of the [picture preview window)
– from the pull-down menu that appears, choose “Mail”
– now a new (nearly empty) eMail will open in Mail.app with just the (edited) PDF in it
– now click&hold on the PDF file and drag&drop it from the nearly-empty eMail into the eMail that you want to send out
– then, with the edited PDF attached, send out the eMail

That’s it !
enjoy πŸ˜‰

Note : if you want to double check that it is actually the edited version that you are about to send out, just click on the PDF file in the ready-to-send eMail and you will see that the edited version of the PDF is opened in Preview.app

fixed : screenshot of webpage that doesn’t fit on screen all at once

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Question :
I have found a website thatI want to take a screenshot of, but the info on the webpage is such a lot that I have to scroll to see it all, so I can’t take a regular screenshot of it…

Is there any way of taking a screenshot of the entire webpage ?

Answer :
Yes, there is.
To get a screenshot of all the content on one webpage that cannot be diplayed on your screen all at once, do this :
– open the Safari.app
– open the website that you want to take a screenshot of
– in the top menu bar, click ‘File’
– then, in the pulldown menu, click ‘Export as PDF’
– in the window that appears, select the location where you want the PDF to be saved
– now you will have a PDF with a screenshot of all the contanct on that webpage

That’s it !

enjoy πŸ˜‰

NOTE : when creating a PDF of a website, don’t use the regular way of going to the ‘Print’ option… because, that way you will get a PDF of the content info of the webpage being separated into parts and put oll over the PDF-page seamingly randomly…

fixed : download an (embedded) online presentation from Google Docs

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Question :
I was given a link to an online presentation, and when I opend it it turned out to be a presentation that was hosted in Google Docs that I could view and scroll through, which is great. But I would like to keep it for future reference, and even though I could just bookmark the URL, I would prefer to download the presentation to make sure I can still access it when I’m offline.

Is there any way to download this presentation ?


Answer :
Yes, there is.
And it is even quite simple. Just do this :
– open the link to the online presentation in your (Safari) webbrowser
– click on the generic “docs.google.com” URL to reveal the entire URL
– the entire URL will look like this :
https://docs.google.com/presentation/d/xxxxxxxxxxxxxxxx/yyyyyyyyyyy
where the part represented by xxxxxxxxxxxxxxxx is the File ID code
and the part represented by yyyyyyyyyyy is the code needed to correctly display the file
in your browser
– copy entire URL ( by using the [CMD] + [C] key combo )
– open a new tab page in your browser ( by using the [CMD] + [T] key combo )
– paste the entire URL in that new tab page (by using the [CMD] + [V] key combo )
– now edit the entire URL by deleting the yyyyyyyyyyy part
– if you want to download the presentation as a PDF, alter the URL to :
https://docs.google.com/presentation/d/xxxxxxxxxxxxxxxx/export/pdf
– or, if you want to download the presentation as a PowerPoint file, alter the URL to :
https://docs.google.com/presentation/d/xxxxxxxxxxxxxxxx/export/pptx
– then press the [ENTER] key on your keyboard
– when a popup window appears asking you if you a re sure you want to download the presentation, click OK
– now, the presentation will be downloaded into your Download folder

That’s it !

enjoy πŸ˜‰

fixed : HP LaserJet M254dw not printing and giving error message “low memory”

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Question :
I have a HP LaserJet M254dw that works great, but when I was trying to print a PDF yesterday, it took an enormous time to print and finally only printed the first page was printed, and the second wasn’t…
There was no error message on my Mac or on the small printer display, so I tried again, this time only printing the second page. Since it was a page filled with lots of graphics and colours, I wasn’t surprised that it took a long time to print, so I left the printer to do it’s job for a while… when I returned after an hour or so, there was nothing printed and there where no error messages…
So I tried again, this time I reduced the PDF to only the one page I wanted to print, made sure I would hear the printer startup (as it always does after receiving a new printing job) and I waited next to the printer to see wat happened…
This time it also took a long time and nothing was printed, but before the display on the printer went black, I noticed a “low memory” warning being displayed….

What can I do to resolve this ?

Answer :
HP has an explanation page on this “low memory” type of problem on it’s website, but if you don’t have any extra fonts installed, the first step I would recommend is installing new firmware if there is any.
Here’s how to do that :
– unplug the printer form power (to reset it – not strictly needed, but just to be sure)
– plug the power back into the printer
– download the latest firmware form the HP website by going to this webpage
– then, find & open the “Software & Drivers” chapter
– then, find & open the “Printer” chapter
– then, typ “m254dw” in the search field
– click on “HP Color LaserJet M254dw” when presented
– then, find & open the link to “Firmware”
– when the latest firmware version is displayed, click the “Download” button if you are sure you haven’t upgraded the firmware on your printer since the date it was released ( e.g. the current version number 20230822 means it is the firmware version created on 22nd of August 2023, but you can also check the official release date that is also listed )
– then, on your Mac, open the firmware installer you’ve just downloaded and follow the on screen instructions guiding you through the installation
– when the firmware upgrade is done, try to print the PDF page again
– if it is printed okay now : great ! …if not, try printing some other, page that has a simple layout, first
– if that doesn’t work, check your printer as something simple might be wrong like an open tray or a loose cable (aside from the very small chance that your printer is actually broken)
– if you are able to print something else, just try printing the problematic page again and make sure you check “Scale” (and not “Scale to Fit”) and set it to “100” in the “Preview” chapter of the Printing options before printing
– then wait…
– if that works (note that you might have to wait 10 minutes or so), you’re okay !
– if your page original was too large, and it has now been printed across multiple pages, try printing again, now with “Scale to Fit” checked
– if “Scale to Fit” turns out to cause problems, open the PDF in Preview.app and (re)save a new version as JPEG or PNG (choose “Export” from the “File”-menu to get these options) that you can print

That should be it !
enjoy πŸ˜‰

fixed : insert a picture into a PDF using Preview.app

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I need to fill out a PDF-form and include a picture also. I tried to do this using Preview.app but drag&drop didn’t work and copy&paste didn’t work either…

Is there any way to do this ?

Answer :

Yes, you can add a picture into a PDF using Preview.app. To do so, do this :

  • open the PDF in Preview.app
  • then, open the picture in a separate window in Preview.app
  • then, in the window with the picture, do this :
  • – select all ; by using the [CMD]+[A] key combo
  • – copy ; by using the [CMD]+[C] key combo
  • – paste ; by using the [CMD]+[V] key combo (when still in the window with the picture in it)
  • – resize the picture to about half-size ; by dragging the edges
  • – copy ; by using the [CMD]+[C] key combo
  • then, in the window with the PDF in it, do this :
  • – paste ; by using the [CMD]+[V] key combo
  • – resize the picture to the desired size ; by dragging the edges
  • – move to the desired location on the page ; by dragging the picture
  • then, save the PDF (under a different name if you like)

That’s it !

enjoy πŸ˜‰

fixed : cannot print PDF form from macOS Preview.app

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Question :

I have received an eMail from a vendor that includes a dispatchnote PDF that I need to print.

The PDF opens fine in Preview.app, but when I try to print it, everything seems to work fine, only the print doesn’t come out of the printer…

I can’t find the problem : the PDF appears in the printer’s Job List, the status bar fills up completely, the printer makes some noise to indicate that it is receiving data, the print job is deleted from the Job List, and nothing comes out of the printer… there are no error messages, no indication what so ever that something went wrong… the pint just won’t come out of the printer…

I checked to see if there is something special about the PDF-file that might be causing this, but I can’t find anything special about it… the PDF is not locked or anything…

What can I do ?

 

Answer :

Even though it is not clear where this problem comes from, the solution is simple : use Adobe Reader (a.k.a. Adobe Acrobat Reader DC) or Adobe Acrobat Pro if you have it.

To do so, do this :

  • go to https://get.adobe.com/uk/reader/otherversions/
  • at Step 1, 2 and 3 set the right OS, language and version, then click the Download Now button to download Adobe Reader
  • when the download is done, install Adobe Reader on your Mac
  • then, open Adobe Reader
  • and open the hard-to-print PDF from Adobe Reader
  • as soon as it starts appearing on-screen, you can press [CMD] + [P] to get to the printing screen
  • from there, just try to print again…
    • note that this is not your regular macOS printing screen, so you might want to check if all settings are to your liking before you give the actual print-commando (you might have to set things like double sided printing again)

The fact that the file is not printing from Preview.app, but it is from Adobe Reader, might indicate that the PDF was created by Adobe Acrobat Pro on Windows and that there is a problem in the version of Acrobar Reader that was used that causes this problem to arise…

That’s it !

enjoy πŸ˜‰

fixed : PowerPoint presentation too large for eMail

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Question :

I just made a beautiful PowerPoint presentation which I want to eMail to my friend. When I tried to eMail it, that seemed to work okay at first, but a few moments later I got an error message saying that the eMail could not be sent.

How can I fix this ?

 

Answer :

eMail providers have setΒ a limit to the attachments’ file size per eMail to prevent cluttering the eMail traffic and flooding the recipient’s eMail inbox. For most providers this limit is set to about 5MB of attached files per eMail message. Some providers have expanded this limit to 10MB, and providers like Gmail, Hotmail and Yahoo! even allow you to attach up to 25MB of files to each eMail.

But if your PowerPoint presentation is even larger than 25MB (which might easily occur if you have done your best to make it a beautiful presentation), you will probably do theΒ recipient Β a pleasure if you send a smaller file, especially if they are planning on viewing it on a mobile device. The easiest way to ‘shrink’ the size of a presentation is to convert it into a PDF-file. (a PDF-file is even more versatile than a PowerPoint-presentation, as it also can be viewed by people that don’t haveΒ PowerPoint software installed)

To convert your PowerPoint-presentation into a PDF-file, do this :

In MacOSX :

– open your presentation in PowerPoint

– then go to “File” in the upper menu bar and select “Print” from the pulldown menu that appears

– in the “Print” menu that appears, adjust everything as desired, then click on the “PDF” button (bottom left)

– in the pulldown menu that appears, choose “Mail PDF” and a new eMail message will be made for you including your Presentation as an attachment

…or you can choose “Save as PDF…” to first save the PDF-version of your presentation to your Mac so you can attach it to any eMail later on

Note : the above procedure also works in other OSX programs like Word, Excel, Pages, Numbers, Keynote, etc.

For Windows users, the general ideaΒ is similar but slightly different :

http://office.microsoft.com/en-001/powerpoint-help/save-as-pdf-HA010064992.aspx

If the standard conversion of your PowerPoint into a PDF still turns up with a PDF-fileΒ that is too large to eMail, you can adjust the conversion settings, as described here :

How to create even smaller PDFs in OSX

You might also want to try the “Reduce File Size” that is in the “File”-tab of each Office 2011 application (so in Word, PowerPoint and Excel). This option will only reduce the size of the pictures inside the document. The smallest this option can reduce to is 96ppiΒ a.k.a. “Best for sending in e-mail”. This is an interesting option,Β but converting to PDF usually leads to even more file size reduction.

And if the recipient insists on getting the original PowerPoint-file, you could do as a lot of professionals do, and send your presentation trough the FREE WeTransfer service :

http://www.wetransfer.com

that’s it !

enjoy !

πŸ˜‰

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