fixed : iCloud syc error – Desktop files on Mac have ‘cloud exclamation mark’-icon

Question :
I was trying to access some files I have created on my Mac from my iPad, but the files that are in folder XYZ on my Mac’s Desktop are different from the ones that I can see in that same Folder XYZ when I access it from the Files.app on my iPad. Some files in Folder XYZ are the same and some are not… closing/quitting the Files.app on my iPad and reopening it doesn’t help… And when I look on my Mac, the files that are invisible on my iPad turn out to have a ‘cloud with an exclamationmark’-icon next to them on my Mac… I’ve also checked on my iPhone, and there I get to see the exact same content of Folder XYZ as on my iPad, but not the ones that are on my Mac…

This appears to be an ICloud syncing problem, but how do I fix it ?

Answer :
Yes, this is a syncing problem that iCloud sometimes runs into…
since there is no forced sync or manual sync option, this is how to fix it :
1- make sure that your Mac, your iPad and your iPhone all run the newest version of their OS (macOS, iPadOS, iOS)
2- make sure that your Mac, your iPad and your iPhone are all connected to a stable internet connection (either over Wifi or Ethernet)
3- make sure that you are logged in on iCloud with exactly the same account on all devices (Mac, iPad, iPhone)
4- if all the above is in place, restart your Mac without remembering open windows (to increase you chances on fixing this iCloud syncing problem, restart your iPad and iPhone as well)
5- wait for your Mac to restart/reboot entirely before doing anything else on it
6- wait for iCloud to sync back and forth amoung your Mac, iPad and iPhone (depending on the amount of files you have in your iCloud folders and your internet speed this may take up to 10 minutes or even longer)

That’s it !
…in 99% of the cases, this simple solution will fix your iCloud syncing problem
enjoy πŸ˜‰

fixed : Delete needless empty page that is created at end of Pages document

Question :

I am creating a one-page document in Apple Pages with a complex layout and all is well until I drag my text boxes too close to the edges of the page… then a new blank page (with header and footer) is created that I can’t delete…

I’ve tried the things that used to work in previous versions of Pages (and work in MS Word), like selecting the page in the thumbnails, but than I get a warning saying “Are you sure you want to delete all content from your document?” and if I click Delete assuming that that will only delete the blank page, it will delete the entire layout-ed page and only leave the blank page (so… exactly the opposite of what I intended) …and if I try the other ‘proven solution’ of setting the cursor on the blank page an then deleting all invisible content on that page by repeatedly pressing the Backspace and/or the Delete key… nothing happens…

What is wrong and how can I fix this ?

Answer :

In the newer versions of Apple Pages (like Pages version 13) you need to choose if your document is going to be a Text Editor document (e.g. an old-style Word document) or a Layout document (e.g. a PowerPoint/Keynote-style document with layout and text boxes). If you want to make your Pages document a Layout document, you have to change that manually, as a new Pages document is set to be a Text Editor document by default. To fix that, do this :

  • have your document open in Pages
  • click on the ‘Document’ button (top right in the icon bar of the document window, next to ‘Format’)
  • in the side panel that opens on the right select the ‘Document’ tab (next to ‘Section’ and “Bookmarks’)
  • go to the bottom of the ‘Page Orientation’ chapter (just above the ‘Document Margins’ chapter)
  • there, make sure the checkbox at ‘Document Body’ is empty (by clicking on the checkmark if there is any)
  • then click ‘Convert’ in the popup screen
  • then select the unwanted blank last page in the thumbnails on the left and press the ‘Delete’ or ‘Backspace’ key on your keyboard… and the troublesome blank last page will disappear…

…that’s it !

enjoy πŸ˜‰

fix : send iOS Pages document as Word document from iPad

Question :

I have MS Office running on my Mac, but it’s not Office 365, so on my iPad I can’t unlock all editing features of Word, PowerPoint and Excel for iOS …so I only have the option to open, view and read Word documents, PowerPoint presentations and Excel sheets.

At this moment, I only have my iPad available and not my Mac. Is there any way to quickly do a little editing on a Word document on my iPad, even though I don’t have Office 365 ?

 

Answer :

There are several options to do so. You could use Google Docs or Office 700 (an OpenOffice version for iOS), but you probably have Apple Pages already installed on your iPad, so that is most likely the quickest solution :

  • open Pages.app on your iPad
  • under “Locations” find the Word document you want to edit
  • you will see that the Word document is opened as if it were a Pages document
  • now edit it as you wish
  • when finished, click on the button top-right (the button that looks like a circle with three dots in it)
  • in the menu that appears on the right, click on “Export”
  • in the pulldown menu that appears, click on “Word”
  • in the popup window, click on “Save to Files”
  • in the next window, select a location to save the Word document, then click “Save”

That’s it !

enjoy πŸ˜‰

fixed : typing a spiritus asper in an Ancient Greek text on Mac or PC

Question :

I am learning Classical Greek (a.k.a. Ancient Greek) in school, and I want to typΒ words on my computers (both Mac and PC) to improve my vocabulary.

I found I can add a Greek keyboard layout (on both my Mac and my PC) so I now am able to all Greek letters, but it turns out that this these are Modern Greek letters… these are generally the same, but Modern Greek doesn’t have any of the accents I need in Classical Greek. I especially need to be able to typΒ the ‘spiritusΒ asper’ (a.k.a. the H-sound accent) and the ‘iota subscriptum’ (a.k.a. the I-sound that can be added to e.g. an Omega).

Is there any way to ‘switch on’ typing Classical Greek on my Mac (and PC) ?

 

Answer :

To be able to typ the accents of Classical Greek, you need to enable theΒ ‘Greek Polytonic’ keyboard.

in macOS, you can activate the Greek Polytonic keyboard by doing this :

  • go to Apple-menu (Apple-icon top-left in the menu bar) –> System Preferences –> Keyboard –> Input Sources (tab)
  • on the left, your currently installed keyboard-layout(s) is/are listed
  • click on the +button just below the list of installed keyboard-layouts
  • in the window that opens, in the Search Field, typΒ “greek”
  • on the right, two keyboard-layouts will be listed : “Greek” and “Greek – Polytonic”
  • choose “Greek – Polytonic” and click the Add-button
  • then make sure there is a check-mark at “Show Input menu in menu bar”
  • then exit System Preferences
  • now, whenever you want to typΒ Ancient Greek, go to the little flag-icon top-right in the menu bar and select “Greek – Polytonic” from the dropdown list
  • and after you’re done typing Ancient Greek, go to the little black flag with the Epsilon top-right in the menu bar and select your regular keyboard layout from the dropdown list

in Windows 10, you can activate the Greek Polytonic keyboard by doing this :

  • go to the Start Button bottom-left and typΒ “region and language” in the search field, then press Enter
  • in the window that opens, at Languages, click “Add a language” and typΒ “greek” in the search field
  • then, select “Greek”
  • then, at Languages, select “Greek” and click “Set as default”
  • then, at Languages, choose “Greek” and click the “Options”-button
  • now, at Keyboards, click “Add a keyboard”
  • then, choose “Greek Polytonic”
  • to simplify things, I suggest deleting other Greek keyboards from the list of activated keyboards
  • then exit
  • now you can switch between your main keyboard-layout and the Greek Polytonic keyboard-layout by pressing the {WINDOWS}+{SPACE} key-combo on your keyboard

To get the ‘spiritusΒ asper’ (a.k.a. the H-sound accent) in your Classical Greek text, typΒ this : {SHIFT}+{ ‘ }Β to get the ‘spiritus asper’, then the A/E/R/V/Y/H/I/O-key to get the Alpha/Epsilon/Rho/Omega/Upsilon/Etha/Iota/Omicron-letter you need underneath the ‘spiritus asper’.

To get the ‘iota subscriptum’ in your Classical Greek text, typ this : {SHIFT}+{ [ } (in which { [ } is the [-key on your keyboard) to get the ‘iota subscriptum’, then the V-key to get the Omega-letter you need above the ‘iota subscriptum’.

To get the ‘regular sigma’ in your Classical Greek text, typ { S }

To get the ‘word-ending sigma’ in your Classical Greek text, typ { W }

to get the ‘Greek question mark’ in your Classical Greek text, typ { Q } which will give you the ; (semi-colon) which is Classical Greek for a ? (question mark).

That’s it !

enjoy πŸ˜‰

 

fixed : PowerPoint presentation too large for eMail

Question :

I just made a beautiful PowerPoint presentation which I want to eMail to my friend. When I tried to eMail it, that seemed to work okay at first, but a few moments later I got an error message saying that the eMail could not be sent.

How can I fix this ?

 

Answer :

eMail providers have setΒ a limit to the attachments’ file size per eMail to prevent cluttering the eMail traffic and flooding the recipient’s eMail inbox. For most providers this limit is set to about 5MB of attached files per eMail message. Some providers have expanded this limit to 10MB, and providers like Gmail, Hotmail and Yahoo! even allow you to attach up to 25MB of files to each eMail.

But if your PowerPoint presentation is even larger than 25MB (which might easily occur if you have done your best to make it a beautiful presentation), you will probably do theΒ recipient Β a pleasure if you send a smaller file, especially if they are planning on viewing it on a mobile device. The easiest way to ‘shrink’ the size of a presentation is to convert it into a PDF-file. (a PDF-file is even more versatile than a PowerPoint-presentation, as it also can be viewed by people that don’t haveΒ PowerPoint software installed)

To convert your PowerPoint-presentation into a PDF-file, do this :

In MacOSX :

– open your presentation in PowerPoint

– then go to “File” in the upper menu bar and select “Print” from the pulldown menu that appears

– in the “Print” menu that appears, adjust everything as desired, then click on the “PDF” button (bottom left)

– in the pulldown menu that appears, choose “Mail PDF” and a new eMail message will be made for you including your Presentation as an attachment

…or you can choose “Save as PDF…” to first save the PDF-version of your presentation to your Mac so you can attach it to any eMail later on

Note : the above procedure also works in other OSX programs like Word, Excel, Pages, Numbers, Keynote, etc.

For Windows users, the general ideaΒ is similar but slightly different :

http://office.microsoft.com/en-001/powerpoint-help/save-as-pdf-HA010064992.aspx

If the standard conversion of your PowerPoint into a PDF still turns up with a PDF-fileΒ that is too large to eMail, you can adjust the conversion settings, as described here :

How to create even smaller PDFs in OSX

You might also want to try the “Reduce File Size” that is in the “File”-tab of each Office 2011 application (so in Word, PowerPoint and Excel). This option will only reduce the size of the pictures inside the document. The smallest this option can reduce to is 96ppiΒ a.k.a. “Best for sending in e-mail”. This is an interesting option,Β but converting to PDF usually leads to even more file size reduction.

And if the recipient insists on getting the original PowerPoint-file, you could do as a lot of professionals do, and send your presentation trough the FREE WeTransfer service :

http://www.wetransfer.com

that’s it !

enjoy !

πŸ˜‰

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tip : quickly cut-out part of a picture in OSX

Question :

I have a nice picture I want to use in a presentation, but I don’t want the entire picture, just part of it.

Is there an easy way to cut the desired piece out ?

…even if I don’t have Photoshop ?

Answer :

Even if you don’t have Photoshop, cutting out part of a picture for (re)use in PowerPoint, Keynote, Word, Pages, your website, LinkedIn, FaceBook, etc. is very easy on your Mac :

1- open the picture in Preview app (usually that would only require you to double-click on the picture’s icon)

2- click on theΒ Image-button (Edit button)

3- in the Editing-toolbar that appears, click on theΒ Image-button (Selection button)

4- now the + (Plus sign) appears, so : click on one corner of the part of the picture you want to select and drag to the opposite corner [ you can do this rather ‘roughly’ ]

5- then the selection area appears [ normally a rectangle with dots in the corners and on the middle of the side ] ; drag the dots so, that the selection area exactly fits the part of the picture that you want to take out

6- then press the ‘Copy key-combo’ (CMD + C)

7- now choose “New From Clipboard” from the “File”-menu, or press the ‘New key-combo’ (CMD + N), and you will get a new window with only your ‘cut-out part’ in it

8- if that looks as you envisioned it, choose “Save” from the “File”-menu, or press the ‘Save key-combo’ (CMD + S), and save the cut-out picture as a JPEG or PNG (or TIFF)

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